Secretary

Company Description

Job Description

We are seeking a highly organized and professional Secretary to join our dynamic team in Beirut, Lebanon. As the backbone of our office operations, you will play a crucial role in ensuring smooth administrative functions and providing exceptional support to our staff and clients.

• Serve as the first point of contact for visitors, directing them appropriately and maintaining a welcoming office environment
• Manage incoming and outgoing communications, including phone calls, emails, and correspondence
• Schedule and coordinate meetings, appointments, and conference calls for executives and team members
• Take accurate minutes during meetings and prepare concise summaries
• Maintain efficient filing systems and organize both digital and physical documents
• Draft and proofread various business documents, including memos, reports, and presentations
• Manage office supplies inventory and place orders as needed
• Arrange travel itineraries and process expense reports for staff
• Safeguard confidential information and maintain secure departmental files
• Assist with internal communications and support the preparation of presentations
• Collaborate with team members to streamline office procedures and improve efficiency

Job Qualifications

• Proven experience as a Secretary or Administrative Assistant in a professional setting
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent written and verbal communication skills in both English and Arabic
• High level of proficiency in MS Office suite, particularly Word, Excel, and Outlook
• Demonstrated ability to maintain confidentiality and exercise discretion
• Exceptional interpersonal skills with a customer-focused approach
• Familiarity with modern office procedures, equipment, and software
• Strong attention to detail and accuracy in all tasks
• Ability to work collaboratively in a team environment
• Flexible and adaptable to changing priorities and deadlines
• High school diploma required; additional certifications in office administration are a plus
• Knowledge of local business etiquette and customs in Lebanon
• Proactive problem-solving skills and ability to work independently when needed