Admin Procurement Assistant

Our Partner, an International Luxury Fashion House is currently hiring a Receptionist / Administrative assistant who will be providing support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering office / Kitchen supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Carrying the needed arrangements and reservations upon request.
• Screening phone calls and routing callers to the appropriate party.
• Using computer to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greeting and assisting visitors.
• Maintaining polite and professional communication via phone, e-mail, and mail.
• Anticipating the needs of others to ensure their seamless and positive experience.
• Other tasks as assigned by the Managing Director.
  
  Responsibilites for procurement:
   
• Collect data sources from different systems both locally and globally
• Source competitive procurement options ensuring quality standards
• Coordinate requests between suppliers and respective departments
• Analyze and review cost reduction activities
• Purchase goods and materials following the specified variables in support of other departments
• Prepare a detailed procurement plan and schedule
• Manage shipments and ensure proper tracking
• Perform data analysis and prepare reports 

Qualifications

• Associate degree in a related field.
• Prior administrative experience, 1 – 2 years
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual
• Proactive with a positive attitude
  
   

• Qualifications + procurement

  • 2 to 4 years of relevant experience
  • Degree in Procurement Management or any related field
  • Proficiency in spoken and written English
  • Basic computer skills (Microsoft Office)

الموقع

• Beirut, Lebanon